Spreadsheets are one of the handiest tools for leaders across the globe. There is a high chance that your organization might be using one for different purposes. It allows you to easily store, manage and visualize your business data easily. In the current digital age, organizations look for cost-effective and productive methods to get things done.
To use Google Sheets, all you need is an internet connection and a Google Account. Just in case, you need to use the app on your smartphone, you need to install its app on your iOS or Android device. This way you can make your work more streamlined and create a collaborative environment for your workplace. Let’s have a look at the different ways Google Sheets can add more to your work:
Edit Your Data Instantly
One of the key benefits of using Google Sheets is that it can help you use an exclusive collaborative editing tool that can help you make edits in real-time. This is way better than emailing one document to different people. While you are using Google Sheets, you can send a single document and it can be opened and edited by different users simultaneously. This is very helpful if you want other users to see all the changes made by the collaborator and save them automatically at the same time on Google servers.
Interact with Users While Staying on the Sheet
Of course, there will be discussions and you might need to have a look at the sheet as well. For this, there is a chat feature on the sidebar that can help you and the collaborators to discuss revisions you made and the reasons behind them. The changes can also be tracked using the Revision History feature as well. The editor can also have a look at past edits and revert them after negotiating with you.
Use the Explore Feature to Get Answers
Google Sheets also come with the Explore feature that uses machine learning to help you add additional functions. This feature provides information based on the data added to the Spreadsheet. It can also auto-update itself according to the data selected by the user.
You can also ask questions, visualize data, create charts, format your spreadsheet using different colors, etc. This is ideal if you are preparing your monthly budget and want to add different expenses to your spreadsheet. This feature can get the cost of specific expenses like Satellite TV bills, food, clothing, etc.
You can type your question on the sidebar in the given box and it will return the answer. As you scroll down, there you will find a list of suggested graphs. You can use them to get a clear picture of the data you entered in the sheet.
Make Edits Offline
Google Sheets lets users edit the sheet offline as well in case they are not connected to the internet. This applies to both desktop and mobile app versions of Google Sheets. When you are using Google Sheets on Google Chrome, you are required to install the Extension for “Google Docs Offline”. This lets you enable offline editing for Google Sheets and other Google apps. For users, who use the mobile version of Google Sheets, you are required to download the Google Sheets’ iOS or Android app and get the offline editing feature.
Take Your Work Almost Anywhere
With offline and online editing, you can take your work almost anywhere in the world and use any iOS and Android device to complete your work. All you need is an internet connection and access to the required document. You do not have to make changes repeatedly.
If you do not have internet access and have an urgent task to look at, you can simply make the changes and drop a message to your manager or the person you are collaborating with that you have added the change. They will wait until your changes reflect on your sheet and your task will be complete.
Google Sheets Supports Different File Formats
This is one of the added advantages of using Google Sheets for business use. Google Sheets can support different file types and formats including .xlsx, .xls, .xlt, .xlsm, .xltx, .xltxm, .csv, .ods, .tsv, etc. A file with any of these formats can be opened, edited, saved, or exported to Google Sheets. You can convert these file formats and use them on Google Sheets easily.
In the end, one can say that there are so many features that you can explore while using Google Sheets. Many businesses encourage their teams to use Google Docs, Google Sheets, and other services and apps by Google because of their user-friendly interface, and easy learning, Also, Google Sheets can let users work even if there is no internet and save their work that reflects as soon as they connect to the internet.